Commonwealth Chemistry Congress (CCC2025) 11-14 May 2025

Registration Form – invited delegates only

 

Your Title:

Prof  Dr  Mr  Mrs  Ms

First Name:

Last Name:   

Badge Name:   

Email:       

Cellphone number: Include dailing code  E.g. +44 for UK

Below details will be use for Visa Letters

Institution/Affiliation: 

Postal address:   

Town/City:       

Province:   

Country:

Zip/Postal Code: 

 

 

Select your attendance type:

If "Other" please specify:

 

 

Are you representing a Chemical Society which is a member of Commonwealth Chemistry?

Please list the main Chemical Society with which you are affiliated if applicable:

Would you be willing to share a room including two beds with another delegate for the duration of the Congress?

So that we may allocate rooms to individuals of same gender, please can you provide your gender?

So that we may allocate shared rooms to delegates, do you have any special requirements that we should be aware of? This could include, but is not limited to naming a specific individual you would like to share a room with, religious or cultural requirements including the need for prayer space, or special access or medical requirements

Special Dietary Requirements (Halaal, Vegetarian etc.):

Do you require a visa letter?

Do you have any non-dietary special requirements that we should be aware of? This could include, but is not limited to audiovisual requirements or access requirements, the need for a prayer room or a need to bring a child, dependant or carer if attending in person.                                                                                      

Would you like to receive information from Commonwealth Chemistry about our other activities and services? You can opt out at any time. Note: This will override any previous contact preference you may have set on other Commonwealth Chemistry accounts                                                                                        

Travel

Please share with us your travel requirements and plans. Please note that all local transport arrangements, including shuttles to and from Cape Town International Airport, the Congress venue and other venues will be paid for and arranged by SACI and Commonwealth Chemistry. You should already have been informed if you should book your travel outside the local area yourself or if you will be offered financial support with booking your flights. If you are unsure, please contact the Commonwealth Chemistry Secretariat at Secretariat@commonwealthchemistry.org before submitting your registration form to discuss this. Please note that it is your responsibility to ensure you have applied for, paid and obtained the correct visa if needed. It is also your responsibility to ensure you have valid travel documents, have checked and met vaccination requirements and also that you have researched and secured any other travel permissions or requirements prior to the event. Please visit the “Delegate Information” section of the website for advice and guidance on travel.

I understand I am responsible for checking and ensuring I have a valid visa, travel documents, have met vaccination requirements and have completed any other necessary travel requirements prior to the event:

My chemical society/institute/I will book my national or international flight

Will you require a national or international flight to attend the Congress:

If you answered No, please can you give information about how you intend to reach the Protea Hotel Stellenbosch, where the Congress will be held?

If you answered Yes, fill in all below. Transport will be arranged to and from the airport

Nearest local airport and city (if not known or unsure, please include your departure city or “unknown”):

Preferred or booked airport of departure (if different to nearest local airport and city):

If you indicated “unknown” in the above field, please give us further details so we may understand your travel plans:

Arrival flight number (if known)

Arrival date to Cape Town International Airport (if known)

Arrival time to Cape Town International Airport (if known)

Departure date from Cape Town International Airport (if known)

Departure time from Cape Town International Airport (if known)

Departure flight number (if known)

Travel arrangements

This section only to be completed by those receiving financial support from Commonwealth Chemistry – If you have been informed that you are receiving financial assistance and that your travel will be booked by the Congress organisers, please complete the section below

The Congress organisers have partnered with a travel agency called the W Travel Group in Cape Town, South Africa who will be in touch with you soon to book your travel arrangements. You will be contacted by Ms Linda Rautenbach (linda@wtravelgrp.co.za). Please note that whilst we are working with a travel agency to facilitate travel arrangements for some delegates, you should only by contacted by the specified person, and they will not be arranging accommodation for delegates. If you are unsure about an e-mail or phone call you receive, please contact secretariat@commonwealthchemistry.org and do not provide any credit card details or personal information.”

If you are unsure whether you require or qualify for assistance with arranging travel, please contact the Commonwealth Chemistry Secretariat at Secretariat@commonwealthchemistry.org before submitting your registration form.

                   Attach a copy of the photo page of your passport: 

    • Full legal name (as it appears on the passport):     

    • Date of Birth:                                                      

    • Gender:                                                              

    • Nationality:                                                         

    • Passport Number:                                                

    • Passport Expiration Date:                                     

    • Country of Issue:                                                 

    • Emergency contact name:                                    

    • Emergency contact relationship:                            

    • Emergency contact phone number:                        
      Include dailing code  E.g. +44 for UK

    • Emergency contact email address:                         

    • Do you have any special requirements or requests related to travel that we should be aware of? This could include but is not limited to naming individuals you would like to be seated with, the need to bring a child, dependant or carer, special access, dietary and/or medical requirements:         

 

Filming and photography

Please be aware that photography and/or filming will be taking place during this event. Photographs and/or videos will be processed on the lawful basis of either legitimate interests or consent, depending on the nature of the event. If the Commonwealth Chemistry determines that it has a legitimate interest in photographing or videoing the event, you still have the right not to be photographed or videoed if you notify Commonwealth Chemistry staff and/or the professional photographer/videographer; you may be required to wear an identifiable marker throughout the event to easily show Commonwealth Chemistry staff or the professional photographer/videographer that you have declined to have your imagery taken. If the Commonwealth Chemistry determines that consent is required, the Commonwealth Chemistry will provide you with a consent form to sign, should you wish to agree to having your imagery taken.

All photographs and/or videos will be taken by the Commonwealth Chemistry (staff or member) or by a professional photographer/videographer on behalf of the Commonwealth Chemistry . All photographs and/or videos will be processed and stored by the RSC and/or the professional photographer/videographer, and may be used for editorial, promotional, marketing, media (including social media) and internal purposes of the Commonwealth Chemistry. The Commonwealth Chemistry will store and process any photographs and/or videos in accordance with its Privacy Statement, which can be found on its website - https://commonwealthchemistry.org/privacy-policy/.

The Commonwealth Chemistry retains the ownership/copyright of all photographs and/or videos. The Commonwealth Chemistry may share any photographs and/or videos with third parties such as print providers, publishers, newsletter circulars, media outlets, and others within the charity/not-for-profit sector or chemical industry.

I have read the terms and conditions above and agree to having my photo and/or video taken during this event:

 

Protection of personal information


Protection of personal information ACT 2013 (POPI) - click to view policy

Consent and Permission to process personal information:

Code of conduct

 

All participants will be expected to abide by the Commonwealth Chemistry Code of Conduct.

    

Submit your abstract

 

Please note abstract submission is being managed separately to registration. You will need to submit your abstract to one of the three scientific themes through SACI’s dedicated abstract submission webpage.


Themes

      1. Zero Hunger (SDG 2), Good Health and Well-being (SDG 3)

      2. Affordable and Clean Energy (SDG 7), Responsible Consumption and Production (SDG 12)

      3. Clean Water and Sanitation (SDG 6), Climate Action (SDG 13)

      Download abtract template here

      The abstract submission will be done online.

      http://www.saci.co.za/Scripts/Submissions/

      Go to the above link and register in order to create login details - a password will be emailed to you in order to submit an abstract.

      Any queries regarding abstract submission - email saci.chem@wits.ac.za